QE is proud to present the bid manual with information on the bidding process for EQC2024, Division 1 and Division 2.
This manual is intended to help and guide interested bidding parties in selecting a suitable venue for the event and also on how to write a bid for EQC.
EQC Timeframe
The next EQC will be hosted in two Divisions within the following targeted timeframe:
EQC2024 will take place between March 16th, 2024 and June 2nd, 2024, with the following
considerations:
- The weekend of the Easter is excluded from this timeframe, please avoid this weekend when choosing the date(s) for the bid!
- Division 2 usually takes place at least 2-3 weeks prior to Division 1
Important Deadlines & Dates (Summarised)
| Deadline | Action | Who | How |
|---|---|---|---|
| August 20th, 2023 | Non-Binding Intent to Bid | Bidding Party | Fill in form and send (as pdf) to general@quidditcheurope.org |
| September 30th, 2023 | Bid Submission | Bidding Party | Send PDF version of your bid to general@quidditcheurope.org |
| October 2023 | Review of Bids & Selection of Finalists | QE Bid Selection Committee | Internal Meetings |
| November 2023 | (Virtual) Site Visits of Finalists | Finalist Bidding Party & QE Bid Selection Committee | In Person or Video Call |
| November 2023 | Consultation with NGBs | QE Bid Selection Committee | Internal Meetings |
| December 2023 | Agreements & Contracts | QE & Bidding Party | Internal Meetings & Mail |
| December 2023 | Public EQC2024 Location(s) Announcement | QE | Website & Social Media |
| Late January 2024 | In Person Site for Winning Location(s) | QE & Bidding Party | In Person |
Can a bid be submitted for a specific Division?
All received bids will be considered for either Division. If a preference for a specific Division is stated in the bid, this preference will be considered in the selection process, however there is no guarantee that a bid will receive the preferred Division in the end.
Received bids with the intent to host both Divisions simultaneously will also be considered to only host a single Division. Here, the same regulation of being considered for either Division applies as well.
If a bid is selected as a finalist the respective bidding party will be informed which Division the bid is being considered for as a finalist. A single bid may be considered as a finalist for both Division 1 and Division 2 simultaneously.
We have chosen to implement these new steps in the bidding process from the issues we have encountered in the previous bidding cycle.
We are looking forward to the bids for EQC2024!